Company Name:

• Office Ally

Position Description:

• As an HR Operations Specialist, you will manage and maintain the Human Resource Information System (HRIS) to ensure data accuracy, compliance, and system functionality. You will oversee both the onboarding and offboarding processes, ensuring smooth transitions for employees while handling necessary documentation and communication. In addition, you will support personnel changes, complete USCIS I-9 verifications, assist with benefits administration, and contribute to key HR initiatives like performance reviews and employee engagement surveys. You will also identify opportunities for process improvements, serve as a first-tier HR contact for employee inquiries, and generate HR metrics to support operational decision-making.

Link to apply for this position:

• https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=278576&clientkey=0200963D22D026C87AFA5B7FE4F55DA6

Job Duties and/or Responsibilities:

Job Duties:

• Maintain and manage the Human Resource Information System [HRIS], to ensure functionality, accuracy of information, and compliance.
• Manage the employee onboarding process, including workflow execution, ensuring the appropriate steps are taken for an employee day one start.
• Complete USCIS form I-9 section 2 and verify work authorization for all new employees through the HRIS, maintaining accurate records of results.
• Manage personnel changes within the HRIS including promotions, reporting changes, and pay changes.
• Manage the employee offboarding process, including exit communication, documentation, and notification of exit to appropriate parties.
• Identify inefficiencies in HR processes and suggest improvements for automation, clarity, or cost reduction.
• Act as first tier HR contact, resolving employee concerns and provide guidance on workplace polices and procedure.
• Manages or assists in organizational initiatives such as annual performance reviews, workplace engagement surveys, or other Human Resources operational initiatives.
• Partner with first line management and directors to assist in employee relations tasks as needed.
• Assist with benefits administration, including open-enrollment setup, benefits presentations, managing qualifying life events, and conducting benefit reconciliations.
• Draft and deliver company wide correspondence to announce or inform on HR initiatives.
• Generate and report on HR metrics, such as turnover rates, headcount reports, and other workforce trends to support operational decision making.
• Assist in managing organization compensation practices, including conducting market research and maintaining internal equity.
• Generate reports for annual requirements such as EEO-1, and ACA.

Supervisory Responsibilities:

• This position will not have any direct supervisory responsibilities.

Minimum Qualifications:

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Minimum of 4-5 years of Human Resources experience, with a demonstrated track record of success in HR operations.
• Experience managing HR systems and coordinating HR Processes.
• Proven ability to work with multifunctional departments such as IT, Finance, or Operations.
• Proficient with reading and interpreting data.
• Strong ability to manage multiple tasks and prioritize deadlines.
• Ability to identify issues, analyze process, and implement solutions efficiently.
• Excellent communication skills for working with employees, managers, and other stakeholders.
• High level of discretion and confidentiality when dealing with sensitive matters.
• High ethical and legal standards.

Education & Experience:

• High school diploma or GED required; bachelor’s degree in human resources, Business Management, Business Administration or related field required. 4-5 years of Human Resources experience in HR operations required.
• Certificates, Licenses and/or Registrations:
• SHRM-CP or HRCI-aPHR/PHR desired, but not required.

Travel Requirement:

• This position will require occasional (0%-5%) travel for team meetings, conferences, etc.